Reversing Entries Why are Reversal Entries Needed?, Example

Jul 22, 2022 Bookkeeping

reversing entries examples

Reversing journal entries can also be used to make it easier to record some transactions in the future because it removes the need to make some compound entries later. Adjusting entries often disrupts routine transactions, so they are simply reversed on the first day of the new period. The payroll accrual is $1,500, which accounts for three days of wages for two employees ($250 per workday x 2 employees x 3 days). On Sept. 30, Timothy records a payroll accrual to reflect wages owed but not paid for Monday, Tuesday, and Wednesday.

  • NeatNiks’s works with independent contractors instead of employees, but just for this example, let’s pretend that it pays employee wages.
  • They are usually made on the first date of the following accounting period and are the exact opposite of the accrual entry.
  • In the Reversal Date field, enter the date on which you want the reversing entry to be posted.
  • Mark has a doctorate from Drew University and teaches accounting classes.

In this scenario, Company X can simply make a reversing entry at the beginning of the November accounting period. The reversing entry will decrease wages payable by $600 and decrease wages expense by $600. Then, when the November payroll is paid in whatever amount, it can be recorded by increasing wages real estate bookkeeping expense and decreasing cash with the total amount paid. You can think of reversing entries as a bit like time travel—except they help you account for past expenses and revenue without complicating the present. These entries are made at the end of the accounting period to simplify the next one.

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It will allow efficient processing of actual invoices during the current accounting period. For example, if you posted a purchase order with the wrong quantity of products in one period, you could undo that posting with a reversing entry at the beginning of the next period. You can manually record reversing entries or have them entered automatically. A reversing entry is often used in payroll, but may also be used to fix errors like miscalculating revenue. Click this button to display Journal Entry Detail, which allows you to view journal entry information. Radio button, the reversing entry is automatically posted to the general ledger.

reversing entries examples

On January 7th, Paul pays his employee $500 for the two week pay period. Paul can then record the payment by debiting the wages expense account for $500 and crediting the cash account for the same amount. If the reversing entry is made, the May 10 payroll payment can be recorded with a simple entry that increases wages expense for $200 and decreases cash for $200. While you record reversing entries at the beginning of the month, it is possible to have an accrual that you do not immediately reverse. Make note of this each month until you do reverse the entry, as this can prevent entries mistakenly going unreversed. Having an end-of-month review process can help prevent errors on your ledger.


It significantly reduces the chances of making an error of double counting certain expenses or revenues. Reversing entries are used to reverse journal entries that were made the month prior. Click this button to display Select a New Batch, which allows you to select a previously created batch.

reversing entries examples

Although you may not edit a journal entry after it is posted, you can easily reverse posted entries that were marked for manual reversal. For example, if a shipment comes in during the current period, but the bill comes at a later date, you may want to make a journal entry for the shipment. However, you know when the bill comes in, you will need to make an adjusting entry. To reverse journal entries that were not marked for manual reversal, use Ad Hoc Reversing Journal Entry. You may want to set up a journal entry to automatically reverse itself.

Creating a reversing entry

For the current period, he would just have to record the expenses and revenue as they come in and not worry about the accrued and prepayments of the last period. You now create the following reversing entry at the beginning of the February accounting period. This leaves the original $18,000 expense in the income statement in January, but now creates a negative $18,000 expense in the income statement in February. It is extremely easy to forget to manually reverse an entry in the following period, so it is customary to designate the original journal entry as a reversing entry in the accounting software when it is created.

Accountants are only human and 10 out of 9 can’t count, but, when using a computerized accounting system you can set up automatic reversals so you do not have to do it manually. Optionally, enter a memo to help you recognize this entry in a register for this account. Check this box to make the reversal a memorized transaction that is automatically created on the reversal date.

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